Office planning for hybrid teams: who is where, when

Highlights

Hybrid work, made clear

The whole team in one week

Members as rows, days as columns, locations as coloured badges. One click on a cell adds or changes an entry.

Locations with capacity

Office, coworking or at the customer’s — with colour, icon, address and number of desks.

Time slots

Office in the morning, customer in the afternoon — several entries per day, overlapping ones are merged.

Linked to time tracking

Plan and timer share the locations. When you clock in, the planned location is suggested.

In the calendar of your choice

Via iCal feed in Apple Calendar, Google Calendar or Outlook — together with leave and company closures.

Widget and view

“Who is in today?” as a dashboard widget with self check-in — and the office plan as its own view type.

Team overview

Monday office, Wednesday remote, Friday off

The weekly view shows the whole team at a glance. Anyone on leave or sick for the whole day disappears from the office plan automatically — if they come back early, their entry reappears.

Matrix view for the whole team
Browse weeks forward and back
Click a cell: add, edit, delete
Free desks per location at a glance

team.workyoo.com/office-plan

Locations & time slots

Office in the morning, customer in the afternoon

Create as many locations as you like. Entries can be all-day or have a time slot — say “office 08:00–12:00, customer 13:00–17:00”. Capacity only counts desks that overlap in time.

Capacity per location — empty means unlimited
A notice when overbooked, but no hard block
Address per location, also suggested as a place in the calendar
One list for office planning and time tracking

Example

A Tuesday at Nordlicht Studio

08:00–12:00

Office · 6 of 8 desks taken

13:00–17:00

On site at the customer

All day

Home office · 3 people

Plan & actual

Hand in hand with time tracking

When you clock in, workYoo suggests the planned location. Anyone who clocks in without a plan gets an entry automatically — so “Who is in today?” stays accurate even when someone forgets to plan.

Starting the timer suggests the planned location
Attendance is recorded when you clock in
Plan and actual can be compared afterwards

iCal feed

Office days in your own calendar

For Apple Calendar, Google Calendar and Outlook
One switch in the plugin dialog activates the feed
Shows name and location per day
Updates within a few minutes

Before · after

No more “Are you in tomorrow?”

Without office planning

A chat poll asking who is coming in tomorrow
Too many people on Monday, nobody on Friday
Locations maintained twice — in the plan and in time tracking

With workYoo

The team’s week at a glance
Free desks per location visible, notice when overbooked
One location list for planning and time tracking

FAQ

Frequently asked questions

How much does office planning cost?

The plugin is free. You only pay for regular members: 2 are free, from the 3rd each costs €3.50 per month, net.

Do I need time tracking for this?

No. Office planning works on its own. With time tracking, both share the locations and the timer suggests the planned place.

What happens when a location is full?

workYoo shows a notice but does not block the entry — the decision stays with you.

Can colleagues see why someone is away?

No. Anyone away for the whole day simply disappears from the office plan — without stating the reason.

Works great with

Time tracking Calendar Views Teamwork

Hybrid work, clearly planned

Try office planning free with your team.

Start free See pricing