Modules · Tasks
Capture tasks in seconds, share them out across the team and keep the overview — with comments, subtasks, files and time tracking right on the task.
2 members free · No credit card required · Cancel monthly
At a glance
Quick add in every view or from a template — project, person and priority right in the title.
Several assignees, clear ownership — you can assign whole groups, too.
Break big tasks down — the mini bar on the card shows how far along you are.
Every task has its own chat. Anyone you mention is notified right away.
Start the stopwatch or add time later — planned and booked side by side.
What only concerns you stays visible to you alone, marked with a lock.
Create
Type the title and add shortcuts: @name for the assignee, #project, !customer, p3 for high priority or a time like 14:00. workYoo turns them into chips and files the task in the right place. For recurring processes there are templates with subtasks, fields and assignments.
New task
Finalise trade-fair flyer @jen #Marketing !Nordlicht p3 14:00
Collaboration
Every task has its own comment thread. Several assignees and one owner work on it at the same time, and changes reach everyone instantly. You can also see who is editing the task right now.
Structure & files
Split big tasks into subtasks with their own assignees, priorities and dates. Simply drag files onto the card. And with custom fields you extend tasks with exactly the details your team needs.
Even more on the task
High, medium, low — plus deadline, release and your personal “my date”.
Categorise flexibly and filter with one click.
Every task knows its context — project, customer, sprint.
Your task dates via iCal in Apple, Google or Outlook.
All open tasks where you are assignee or owner.
Attach an image or PDF to the task and comment right on the artwork.
Billable, invoice due, invoiced — nothing slips through.
Deleted by mistake? Restore it from the trash.
Before · after
Frederik · Training & support
My favourite trick in training sessions: set up a view with a filter and create new tasks right inside it. The filter values — project, customer, assignee — are applied automatically, and the task lands exactly where you’ll look for it.
FAQ
Assignees do the work — that can be several people or groups. The owner keeps an eye on the big picture and makes sure the task gets done.
Yes. As the creator you mark a task as private — then nobody but you can see it.
Start the stopwatch right in the task or add the time manually. Planned and booked hours sit side by side, and you can export the times for invoicing.
Text, number, date, select, multi-select, checkbox and rich text — plus dividers and subheadings. Mark fields as filterable and they are available in the Smart Filter of every view.
Every upload is checked for file type, scanned for viruses and stored encrypted on servers in Germany. Only members of your team can see it.
Yes. With the free calendar feed (iCal), your task dates show up in Apple, Google or Outlook — you switch it on or off per date.
Try workYoo for free with your team — no credit card, no risk.